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Princeton University
2 New South
Princeton, NJ, United States

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Manager, Facilities Budget & Finance


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Job ID:

172

Location:

Princeton, NJ, United States

Category:

Accounting
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Job Views:

38

Zip Code:

08544

Employment Type:

Full time

Posted:

02.07.2017
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Job Description:

Requisition # 2017-7138
Department Facilities Fin & Admin Srvcs
Category Financial Services and Procurement
Date Posted 2/6/2017
Full-Time / Part-Time Full-Time
Application Deadline ..

Overview

The Manager for Finance and Budget is a hands-on leader responsible for the financial and business management of the Facilities Finance & Budget Office (FFBO) within the Facilities Finance and Administrative Services department (FFAS) of Princeton University. Acting as a financial representative, The Manager for Finance and Budget is responsible for the accounting, financial reporting, budgeting, monthly reconciliations, year-end closings, and daily oversight of day-to-day operations. The position ensures that effective financial and accounting system controls and standards are in place.

With a staff of over 700 spread across multiple departments, Facilities is a multifaceted organization providing support to the entire Princeton University campus. In order to provide the services needed to maintain and grow a world-class institution, Facilities utilizes an annual operating budget of over $100 million, a capital program expending nearly $300 million a year, and an annual Major Maintenance program of $45 million a year.

Responsibilities

With a $130M annual operating budget, the Manager for Finance and Budget will take a lead role in partnering with all Facilities departments to provide focused support, including monthly financial reports, trend analyses, process improvements and ad hoc reporting to advise key stakeholders on financial matters. The role will have a broad set of customers and interactions with many different departments on campus including those that are both internal and external to Facilities.



The Manager for Finance and Budget will play a critical role in partnering with the leadership team of FFBO in strategic decision making as FFAS enhances its support to the various departments within the Facilities organization. Through analysis and research, the Manager for Finance and Budget will be tasked with recommending changes and improvements to information flow and financial data management as well as helping implement these changes. This position is an essential partner and works closely with the Assistant Director for Finance and Budget to support the fiduciary and organizational compliance responsibilities of the Facilities organization.



In addition to strategic initiatives, the Manager for Finance and Budget will also take the lead on various special projects, including some involving cross-departmental teamwork. In order to meet the group's day-to-day tactical initiatives, this position will be called upon to provide administrative direction and guidance to the office to make sure the team is at peak efficiency.

All Facilities employees are considered essential and are expected to be available to work as directed by the department during emergencies and certain campus events.

The final candidate will be required to complete a background check successfully.

Requisition # 2017-7138
Department Facilities Fin & Admin Srvcs
Category Financial Services and Procurement
Date Posted 2/6/2017
Full-Time / Part-Time Full-Time
Application Deadline ..

Overview

The Manager for Finance and Budget is a hands-on leader responsible for the financial and business management of the Facilities Finance & Budget Office (FFBO) within the Facilities Finance and Administrative Services department (FFAS) of Princeton University. Acting as a financial representative, The Manager for Finance and Budget is responsible for the accounting, financial reporting, budgeting, monthly reconciliations, year-end closings, and daily oversight of day-to-day operations. The position ensures that effective financial and accounting system controls and standards are in place.

With a staff of over 700 spread across multiple departments, Facilities is a multifaceted organization providing support to the entire Princeton University campus. In order to provide the services needed to maintain and grow a world-class institution, Facilities utilizes an annual operating budget of over $100 million, a capital program expending nearly $300 million a year, and an annual Major Maintenance program of $45 million a year.

Responsibilities

With a $130M annual operating budget, the Manager for Finance and Budget will take a lead role in partnering with all Facilities departments to provide focused support, including monthly financial reports, trend analyses, process improvements and ad hoc reporting to advise key stakeholders on financial matters. The role will have a broad set of customers and interactions with many different departments on campus including those that are both internal and external to Facilities.



The Manager for Finance and Budget will play a critical role in partnering with the leadership team of FFBO in strategic decision making as FFAS enhances its support to the various departments within the Facilities organization. Through analysis and research, the Manager for Finance and Budget will be tasked with recommending changes and improvements to information flow and financial data management as well as helping implement these changes. This position is an essential partner and works closely with the Assistant Director for Finance and Budget to support the fiduciary and organizational compliance responsibilities of the Facilities organization.



In addition to strategic initiatives, the Manager for Finance and Budget will also take the lead on various special projects, including some involving cross-departmental teamwork. In order to meet the group's day-to-day tactical initiatives, this position will be called upon to provide administrative direction and guidance to the office to make sure the team is at peak efficiency.

All Facilities employees are considered essential and are expected to be available to work as directed by the department during emergencies and certain campus events.

The final candidate will be required to complete a background check successfully.

Job Requirements:


Qualifications

 
  • Bachelor's degree, preferable in Accounting, Finance or Business Administration.
  • A minimum of 5 years' experience in financial administration with a strong accounting background.
  • Prior experience supervising, coaching and mentoring a team.
  • High attention to detail.
  • Prior responsibility for the quality and content of all financial data, reporting and year-end coordination. Ability to be both detail-oriented as well as broadly strategic.
  • A successful track record in setting priorities and a multi-tasker able to work under pressure and meet deadlines.
  • Keen analytic, organization and problem solving skills which support and enable sound decision making.
  • Ability to translate financial concepts and effectively collaborate with colleagues who do not necessarily have finance backgrounds.
  • Technology savvy; knowledge of accounting and reporting software. (Preferably PeopleSoft) Must have strong Microsoft Excel skills.
  • Excellent communication (both verbally and in writing) and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders in a multi-cultural environment. Ability to make formal presentations to a wide range of groups.
  • Strong customer-service orientation - as part of a shared-service operation, must be highly focused on customer needs.
  • Personal qualities of integrity, credibility, professionalism, a commitment to lead by example, and dedication to the mission of the Facilities organization and Princeton University.

Preferred Qualifications:
  • MBA and/or CPA.
  • Prior experience in a Higher Education setting.


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 060

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

Yes

Physical Capacity Exam Required

No



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